For many years several kinds of universities and institutions are very much dependent upon the conventional modes of conducting the examinations because of which they have to face several kinds of problematic issues. For this purpose, they have to make several kinds of decisions, for example, hiring the recruiters, choosing the teachers, setting up the question papers, logistics, and several other things. All these kinds of things are very much complex as well as time-consuming and also lead to several kinds of expenditures from the end of universities and institutions. Right from the managing of several questions to the evaluation, everything has to be done manually but now all these kinds of things can be overcome very easily without any kind of hassle throughout the process. The advancements in technology have Very well justified that online proctoring software is of immense relevance nowadays and the organizations can avail several kinds of benefits with its implementation.
Following are some of the tips for the universities and institutions so that they can choose the perfect examination proctoring software:
-The interface of the system should be very good as well as user-friendly: it is very much important for the organization to look for this particular point at the time of implementing the proctoring system. The basic aim of technology is to simplify the processes which were earlier done with the help of manual efforts. So, in case it does not fulfill is this particular point then there is no need no sense of investing funds into such technology. The organizations must make sure that all the training related things have been carefully undertaken and each of the systems provides complete accessibility along with the freedom to use things from anywhere and at any point of time with the help of internet connectivity. In this way, the complete system will be operated based on the web-based on cloud-based systems so that organizations are under no need of installing the hardware and software.
The organization should look for an easy creation process of conducting and creating examinations: Sort of teachers are new to the concept of online proctoring which is the basic point that they have to be provided with clear instructions so that examinations can be conducted smoothly. Hence, to enhance the efficiency of the whole system it is very much important for the companies to go with that particular system that provides proper demo along with training so that all the doubts are instantly cleared. The company should always look for that particular system that provides easy creation and conducting of examinations along with support all the time to make sure that question answers are actively solved. These kinds of systems should also come with a question bank so that invigilators can use it for several kinds of questions and the convenience element is very well ensured throughout the process. The software should also come with features of saving the credentials of the candidates so that they are under no need to enter the things time and again. These kinds of software should also provide timely as well as regular updates so that performance can be very well insured side-by-side.
-The systems should come with proper scalability: it is very much important for the organization to look for those particular systems which have the feature of scalability so that multiple numbers of candidates can be assessed at a single point of time without any kind of geographical constraints. Hence, the online platforms should provide the structures and systems along with proper criteria of scalability with a higher response time. Many times, due to issues like power failure the candidates have to face various problems but the companies must always look for such a system that has servers that can cope up instantly and there is no loss in the process. Hence, these kinds of features are very important to be considered and it is very much important for the companies to go with those systems which provide an auto-saving feature.
-The software should come with inbuilt proctoring systems: proctoring is very much important nowadays and the companies should go with those particular systems which provide the complete ability to proctor as an inbuilt feature. If the candidates opt for unethical ways of cheating so that they can clear the test easily but these kinds of systems should also come with anti-cheating features along with other functionalities so that there is no malpractice in the examinations and computer-based platforms are very effectively implemented to make sure that everything is done with the help of Web camera and microphone. The whole concept should also facilitate the recordings both in audio and video formats so that they can be referred to for future references.
-These kinds of software should come with comprehensive reporting analysis: it is very much important for the companies to go with those particular systems which have a comprehensive reporting system so that only testing software becomes very strong and procedures are completed with a high level of efficiency. These kinds of testing reports will also help in making sure that all the factors are easy to understand as well as analyze and it should provide several kinds of statistical as well as graphical tools to make sure that processes are easy to understand. The report should also include the subject-wise, candidate-wise, question wise, and several other kinds of analysis so that highly informed decisions are made.
-The system should provide integration with the existing systems: the organizations should also prefer those kinds of software that provide proper integration with existing systems of the organizations and help in making sure that everything is perfectly implemented with a high level of flexibility and integration throughout the concept. These kinds of features should provide a proper configuration in terms of branding and labeling so that universities can also insert their logo in such systems.
Hence, at the time of choosing a system for a proctored exam, the companies must make sure that everything is smooth and efficiently undertaken and all the above-mentioned points must be paid proper attention.